Privacy Policy

This following document sets forth the Privacy Policy for the Von-Trapp Enterprises Pty Ltd (A.C.N. 166305184) trading as Gem Property Co.

Gem Property Co is committed to respecting your right to privacy, protecting your personal information and providing you with property consumer information. Gem Property Co complies with our obligations under the Privacy Act 1998 (Cth) (Privacy Act), including the Australian Privacy Principles (APPs) as well as Spam Act 2003, Do Not Call Register Act 2006 and the National Consumer Credit Protection Act 2009.

Overview

This Privacy Policy describes how Gem Property Co collects, handles, uses and discloses your personal information. By providing us with your personal information, you consent to us using and disclosing it for the purposes set out in this Privacy Policy. We will update this Privacy Policy when our information handling practices change, or when required. Any revised Privacy Policy will take effect when it is published on our website.

Gem Property Co collect and handle your personal information in accordance with our Privacy Policy. We will ensure that all officers, employees, and subcontractors are aware of and understand Gem Property Co’s obligations as well as their own obligations under the Act. This Policy applies to all your dealings with us, whether in person, or via telephone, email, correspondence, or our website and/or social media platforms.

If you provide us with your details, we may contact you about our property listing, promotions, and related products and services. Without your information, we may not be able to provide you with services and you may miss out on receiving valuable information from us. We do not collect sensitive information about you unless you provide it to us voluntarily. You have a right to access your personal information that we hold and may ask us to correct this. Our Privacy Policy below contains more detail on your rights and contact details for questions or complaints.

Purpose of this Policy

Give you a better and more complete understanding of the kinds of personal information we collect and hold;
Clearly and concisely communicate how and when we collect, disclose, use, store and otherwise handle personal information;
Inform you about the purposes for which we collect, hold, use and disclose personal information;
Provide you with information about how you may access your personal information, and seek correction of your personal information;
Provide you with information about how you may make a complaint, and how we will deal with any such complaint;
Advise you of the circumstances in which we are likely to disclose personal information to overseas recipients; and
Enhance the transparency of our operations.

Collection of Personal Information

Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether the information or opinion is true or not, and whether the information or opinion is recorded in a material form or not.

Whenever you deal with Gem Property Co, whether as a current or prospective seller, buyer, lessor or lessee, we will collect and store personal information in order to provide services to you. We do not collect personal information unless it is reasonably necessary for, or directly related to, one or more of the services we provide or functions we carry out. We collect information at ‘open homes’ for both marketing research and security purposes on behalf of our selling clients. We also collect information online on our own website via contact forms and other property portals. The information collected online is used to service client enquiries.

How does Gem Property Co collect Personal Information about me?

Gem Property Co collects your Personal Information directly from you unless it is unreasonable or impracticable to do so. When collecting Personal Information from you, we may collect in various ways, including through when you write to or email us, when you access and use our website and during conversations between you and our representatives;

Gem Property Co may collect information about you from the following third party sources:

various databases in the public domain such as Telstra White Pages, Australia
Post DPID database, Titles Office or other property databases;
government entities; and
referrals and recommendations from existing clients of Gem Property Co.

What happens if we can’t collect your Personal Information?

If you do not provide us with the Personal Information described above, some or all of the following may happen:

we may not be able to provide our services to you, either to the same standard or at all;
we may not be able to provide you with information about services that you may want, including information about new properties that are available for lease or purchase; or
we may be unable to tailor the content of our website to your preferences and your experience of our website may not be as enjoyable or useful.

Why does Gem Property Co collect, hold, use and disclose your Personal Information?

Gem Property Co collects this information for a range of purposes including:

enable Gem Property Co to provide you with the services and/or products you may require;
to comply with local, state and federal legislation or regulations, including with respect to real estate property sales, rental and administration;
for our internal administrative, marketing, planning, product development and research requirements;
to update Gem Property Co’s records and keep your contact details up to date;
to deal with your queries or customer service issues promptly, whether by email, telephone or mail;
to keep you up-to-date with services we think would be of particular interest to you;
to conduct relevant business processing functions; and
to process and respond to any complaint made by you.

We will only use and disclose personal information for the primary purpose for which it was initially collected, or for purposes which are directly related to one of our functions or activities. We will not disclose your personal information to government agencies, private sector organisations or any third parties unless one of the following applies:

You have consented.
You would reasonably expect, or you have been told, that information o that kind is usually passed to those individuals, bodies or agencies.
It is otherwise required or authorised by law.
It is reasonably necessary for enforcement related activities conducted by, or on behalf of, an enforcement body (e.g. police, ASIC, Immigration Department).

Your Personal Information will not be shared, sold, rented or disclosed other than as described in this Privacy Policy. Gem Property Co takes all reasonable steps to ensure that these organisations and individuals are bound by confidentiality and privacy obligations in relation to the protection of your personal information.

How does Gem Property Co use the Personal Information held about me?

Gem Property Co may use your personal information to contact you by means of any officer, contractor, employee or agent in relation to properties, products and services which we believe may be of interest to you and for customer feedback on our services.

For visitors to the Gem Property Co website, we collect and use your personal information to operate the Gem Property Co website and deliver the services you have requested. This collected information is used solely internally for the purpose of gauging visitor traffic, trends and delivering personalised content to you while you are at this Site.

Direct Marketing

Gem Property Co may, from time to time, send direct marketing communications to you about us and our products and services, our property listings and other material that we consider you would find interesting or useful. If you do not wish to receive such direct marketing communications, you can always opt out. If you are receiving email communications from us, there will be a mechanism to opt out contained in each of those emails. To stop receiving other communications from us, you can contact us via any of the channels listed below.

If you choose to opt out of all direct marketing communications, please note that Gem Property Co may still contact you for other reasonable purposes, including information that Gem Property Co is legally required to send, notifications of changes to Gem Property Co products and services or policies and information regarding the use, rights, benefits or obligations of customers of our products and services.

Security

Gem Property Your personal information may be stored in hard copy documents or electronically, on our own servers and those of our service providers. Gem Property Co takes the security of your personal information seriously and we implement a range of technical, administrative, personnel and physical measures to safeguard your personal information against loss, interference and unauthorised access, modification and disclosure, and misuse, including using electronic and physical access restrictions to files containing personal information and ensuring encryption of personal information sent and received.

Gem Property Co takes care to ensure that the information you provide to us via our website is protected. For example, our website has electronic security systems in place, including the use of firewalls and data encryption.

You may be able to access external websites by clicking on links we have provided. Those other websites are not subject to our privacy standards, policies and procedures. You will need to contact or review those websites directly to ascertain their privacy standards, policies and procedures.

Access and correction of information about you

It is important to us that the information we hold about you is up-to-date, accurate and complete, and we will try to confirm your details through our communications with you and promptly add updated or new personal information to existing records when we are advised. If any of your details change, please notify us as soon as you can. If you believe we are holding information about you that is inaccurate, incomplete, irrelevant, or misleading, you can ask us to correct it, or delete it altogether.

If you would like to access your personal information, or ask us to update, correct or delete it, you can do so by contacting us in writing and verifying your identity. We will do our best to respond to your request within 10 business days. We will only refuse access in exceptional circumstances, and if this is the case, we will advise you of our reasons for doing so.

While we cannot and do not charge an “application fee” for you applying to access your personal information, we may charge a fee for actually giving you access to your personal information in your preferred format (where reasonable and possible), which will cover our costs involved in locating and collating information as well as reproduction costs.

Once your request has been processed by Place, you may be forwarded the information by mail or email, or you may personally inspect it at the location where the information is held or another appropriate place. Whenever possible, we will endeavour to make the information available to you in the manner requested by you unless it is unreasonable for us to do so (e.g. if you have asked for the information to be emailed to you, we will endeavour to email the information to you. If the file size would be too large, we may send you the information by hard copy instead of email).

Contacting Us

Gem Property Co welcomes your comments regarding this Privacy Policy. If you have any questions about this Privacy Policy and would like further information, please contact us by any of the following means.

Post: Attn: Privacy Policy,
Gem Property Co,
PO Box 6048, Fairfield Gardens Q 4103, AUSTRALIA
E-mail: admin@gempropertyco.com.au

Privacy complaints and further information

We take your complaints seriously and will attempt to resolve your issue quickly and fairly.

If you consider that Gem Property Co has breached the APPs, or you have a complaint about how we handle your personal information, you are entitled to complain to Gem Property Co (see the Contacting Us section for more information).

We will acknowledge receipt of a complaint within 3 business days. We will investigate the complaint and attempt to resolve it within 20 business days after the complaint was received. Where it is anticipated that this timeframe is not achievable, we will contact you to provide an estimate of how long it will take to investigate and respond to the complaint.

If you consider that we have not adequately dealt with a complaint, you may complain to the Office of the Australian Information Commissioner on the below details:
Officer of the Australian Information Commissioner (OAIC)
GPO Box 5218 SYDNEY NSW 2001
enquiries@oaic.gov.au
1300 363 992

Review

This policy is to be reviewed as follows:

Annually as a minimum.
Following an information security incident.
Following significant changes to our systems.
Following changes to the relevant State and Commonwealth legislation
Reviews are to examine the appropriateness of the policy taking into consideration corporate, system and compliance requirement changes since the last review was undertaken.

The most up-to-date version of Gem Property Co’s Privacy Policy will be available on our website: www.gempropertyco.com.au